Summary: The Project Coordinator works with Early Intervention leaders in achieving goals by supporting their administrative and project related goals. This includes managing the database, calendaring, report writing, and ensuring data integrity. The Coordinator is the key administrative support for data entry, invoice processing, ordering of technology, and relationship management with consultants.
The ideal candidate for this position will have strong analytical, organization, and detail skills, a proactive approach to completing tasks, and will have the ability to create strong relationships, both internally and externally.
- Assist the programmatic leadership in the departmental tasks that ensure the timely and effective provision of services to clients, which may include, but is not limited to, maintaining databases and calendars, assists with referrals and assignment of cases, data analysis, ordering supplies, and other programmatic support.
- Develop and maintain a complete understanding of the operating systems and internal and external databases – with a specific focus on maximizing the capacities, efficiencies and integration of systems.
- Assist the staff with their data and information needs by managing and disseminating data, designing queries and reports.
- Enter all assigned client related data into appropriate external and agency databases. Ensure all necessary documentation is timely and accurate. Maintain appropriate hard copy files, as needed.
- Utilize a teamwork approach by working collaboratively with internal teams – direct service staff, Information Services, and administrative staff – as well as external funders on client information, programmatic reporting, case record management and evaluation projects to ensure client data is accurate and available.
- Proactively ensures data integrity by identifying issues in data collection, data entry and report generation and providing strategic and tactical support to provide creative solutions.
- Serve as a liaison to external consultants, MOUs and contracts with outside vendors, and maybe even processing of invoices for services with outside consultants.
- Contributes to the overall success of programs by working constructively and collaboratively with other staff members to address programmatic or agency-wide issues and needs including participation in quality assurance activities, as well as appropriate department, agency, and community meetings and activities.
- Constructively utilizes formal and peer supervision to evaluate and improve effectiveness in providing services to clients.
- Pursues ongoing professional development through professional reading and attending relevant workshops and conferences.
- Bachelor’s Degree required.
- Three to five years of direct service experience in working with vulnerable children and/or families required.
- Two to three years of professional experience in administrative support, database management, data analysis and report writing preferred.
- Must have strong organizational skills, computer skills, and excellent oral and written communication skills.
- Must have a valid driver’s license, auto liability insurance and a car to be used for work-related tasks.
- Must have the ability to support flexible hours.
- Proven ability to interact with members of the community representing diverse backgrounds and interests is required
- The successful candidate will be required to meet our pre-employment background screening requirements.